Best Printer for Office Use in India

Best Printer for Office Use in India

Different types of printers are available that can suit almost any kind of office. Whether you are looking for features like cloud printing, wireless connectivity, double-sided printing, etc. Choosing the right one depends upon several factors like print volume, type of documents that your office will be handling, multifunctional capabilities, etc.

Well, with the all-in-one printers you get the ability to print, scan and copy. Some of the multifunction printers also have the ability to convert the scanned document into text using built-in feature OCR.

Considering all these factors in mind we have enlisted and reviewed the 10 best printers that include all the features that one would need in the office.

 

How to Choose the Best Printer for Office Use?

If you find yourself in need of a printer, then it is not difficult to find one. Whether you are choosing a printer for your home use or office there are not very many technicalities involved. However, there are some of the factors and features, which if known, can help you with your buying decision.

So here are the important factors and features that you would need to consider to get the right printer for your business:

 

Inkjet vs Laser Printer:

The best way to decide whether you should buy an Inkjet printer or Laser printer is by looking into what you want to do with it. Usually, in most of the offices, the more emphasis is on printing black and white documents. So in this case, a laser printer will not only be more cost-efficient but also faster.
On the other hand, if your office also needs colour printing more frequently then you should opt for an Inkjet printer. The cost per print will be higher in the case of inkjet printers because of the high price of cartridges, however, with ink tank printers this cost can be reduced.

 

Multi function Printer:

Abbreviated as AIO(All-in-one) or MFP(Multifunction Printer) has the capabilities of print, scan, and copy all in one device itself. With these kinds of printers, you will not need to keep additional units printing and scanning.
In addition to this, print, scan, and copy are not where the multifunctionality ends. Few of the printers have a built-in capability of sending the can fax machines are less common than they once were, many businesses still need this feature.

 

Printing Speed:

printing speed is a very important factor while selecting a printer for high output requiring offices, as offices typically have to print large number documents for multiple users. printing speed is the ability of the printer to print several pages in a minute or pages per minute, so offices required high printing speed to meet their daily requirements.

 

Input and Output Trays:

The number of input and output trays is important to consider, especially for the offices that need frequent prints in high amounts. More number of input trays not only provide a way to put more number of papers stored in the printer but it also allows to put different types of papers required for different purposes.

Multiple output trays, on the other hand, make it more accessible to collect the print. Multiple trays will also make it easy to stock up the paper without bending as an example the tray on the backside can hold up a large number of pages without affecting or bending the paper.

 

Duplexing:

Duplexing or duplex printing is an ability of a printer to print on both sides of the paper without the intervention of the user, this is very important as it saves on time of the user and saves wastage of paper. Some printers can print on both sides of the paper automatically while some require manual duplexing. This feature is very important for offices uses as they require a large volume of printing, so auto-duplexing printers save their resources.

 

Cost Per Page:

cost per page is the per-page cost of printing through a printer. It is a very important factor while selecting a printer because offices typically have to deal with high volume printing, so the lower cost per page saves the extra cost and allows users to take an adequate amount of prints required. generally, laser printers have a lower cost per page than inkjet, however, using ink tank printers reduces that cost.

 

Page Yield and Duty Cycle:

Page yield and the duty cycle is a very important feature while selecting a printer as this decides the efficiency of printer and life in the longer run. page yield is the approximate number of pages that can be printed using single toner in case of a laser printer, single cartridge in inkjet, and single ink bottle in ink tank printers.

Duty cycle is the maximum number of pages that can be printed by the printer without altering its performance in a month, recommended pages are always less than the duty cycle for better usage and better life of the printer.

 

Connectivity:

printer comes with various types of connectivity like USB 2.0, wifi, wifi direct, mobile printing, cloud printing, and apple air print.USB 2.0 is standard connectivity interface for connecting laptop or desktop computer, wifi connectivity is a connection to the printer through wifi network with a router or without router through wifi direct, a while mobile printing allows user to print through a mobile application and apple air print allow s to print through apple devices, additionally, cloud printing allows user to print through cloud storage services.

Now we will be listing down 10 best office printers available in India with their unbiased review and at last will be recommending our pick among others.

 

10 Best Printer for Office Use in India

HP Laserjet M1005 Multifunction Laser Printer

HP Laserjet M1005 Multifunction Laser Printer

The HP LaserJet M1005 monochrome multifunction printer performs various functions such as printing, scanning and copying. This makes it ideal for office use as it has all the features that one would need in the office.

This monochrome printer delivers prints at a good printing speed of 14 ppm and high-quality resolution of up to 600×600 dpi. The flatbed scanning gives it a high resolution scans of up to 1200 dpi which makes it perfect for scanning any document in high quality.

Moreover, It has a built-in instant-on technology which produces the first print faster when the printer is resuming from low power mode. This ensures that your print job is executed faster and also reduces power consumption.

Additional, with the 150-sheet input tray and 10-sheet priority input tray the paper handling becomes easier and faster. This also make it ideal for offices which require bulk printing more frequently.

  • Functionality: All-in-one (print, scan, copy)
  • Printing speed (Pages Per Minute): 14 pages (black & white only)
  • Duty Cycle: 5000 pages a month
  • Cost Per Print: 30 paise per page (black & white only)
  • Connection Type: USB
  • Automatic Document Feeder: No
  • Duplex Printing: Manual

Pros:

  • High printing speed
  • Two different input trays
  • High scanning and printing resolutions
  • Instant-on technology with faster prints

Cons:

  • Only black and white printing possible

 

Brother DCP-T710W Inktank Refill System Wireless Printer with ADF

Brother DCP-T710W Inktank Refill System Wireless Printer with ADF

The Brother DCP-T710W Inktank Printer is an all-in-one printer suitable for small offices with higher print volumes. It delivers professional-quality prints with crips and clean text and high resolution & bright graphics.

It can handle a variety of print jobs with a 150-sheets paper tray which is also adjustable for different paper sizes. An additional single-sheet manual feed slot is also provided for various paper types. Additionally, it also has a 20-sheet auto document feeder which allows convenient printing and copying multiple pages without the need for feeding papers manually.

With the flexible connectivity options, you can print from anywhere with this printer. It has built-in wifi which allows you to connect to the printer effortlessly using any device. Moreover, it is also equipped with the feature to directly print from a mobile device make it convenient to take a print on the go.

Its refill tank system features a transparent cover which not only allows keeping a check on ink level but also allows for easy front access to the embedded ink tank. Moreover, the user-friendly design is engineered to minimize the risk of mess and leakage and also occupies less space.

  • Functionality: All-in-one (print, scan, copy)
  • Printing speed (Pages Per Minute): 27 pages (Black & White), 23 pages (colour)
  • Duty Cycle: 2500 pages a month
  • Cost Per Print: 12 paise (black & white), 18 paise (colour)
  • Connection Type: USB, Wifi, Mobile app
  • Automatic Document Feeder: Yes
  • Duplex Printing: Manual

Pros:

  • Easily refillable ink tank printer
  • High printing speed
  • Multifunctional capabilities
  • High page yield

Cons:

  • Does not print high-resolution colour prints

 

Ricoh SP 111 Jam-Free Monochrome Laser Printer

Ricoh SP 111 Jam-Free Monochrome Laser Printer

If you are looking for a compact size printer then Ricoh SP111 jam-free monochrome laser printer is the one for you. This printer is very easy to set, operate and its compact design fits in any part of your office.

You will get very excellent black & white prints and fast start-up and high print speed, which will surely save you valuable time. It has a USB 2.0 connection interface, which will allow you to connect to any device and prints with comfort.

With this printer, you get to experience great accuracy when printing images or text files. It offers 1200×600 dpi resolution giving a high professional output.

This printer offers a duty cycle of 10,000 pages, which makes it long term performing a reliable printer. additionally, It can doc up to 50 pages in tray and prints 16pages per minute, which will help you get more prints in lesser time.

The printer does not have an inbuilt fan which allows soundless printing, hence it won’t affect the peace of your office. Moreover, it comes with Ricoh economical cartridge and automatic paper jam removal function which decreases its halt. hence it requires less or no maintenance.

If you are low on budget and don’t want to compromise on quality, then this will be your ultimate choice. This printer consumes very less power hence can work for extended hours without compromising on your bills.

  • Functionality: Single function (print only)
  • Printing speed (Pages Per Minute): 16 pages (Black & White)
  • Duty Cycle: 10000 pages a month
  • Cost Per Print: 50 paise per page (Black & White)
  • Connection Type: USB
  • Automatic Document Feeder: No
  • Duplex Printing: Manual

Pros:

  • Very compact
  • Very high duty cycle with the high print speed
  • Noise-free operation
  • Budget-friendly

Cons:

  • Only a single function printer
  • Only black and white printing

 

HP Laserjet Pro M126nw Multi-Function Direct Wireless Network Laser Printer

HP Laserjet Pro M126nw Multi-Function Direct Wireless Network Laser Printer

With the HP Laserjet Pro M126nw multi-function printer, you can print, copy, or scan at your convenience. The printer prints with a speed of up to 20 ppm which is sufficient for small offices that do not require a high volume of printing.

It provides you with wireless printing which makes it easy to connect and convenient to use. The supported file formats with this printer are jpg, pdf, jpeg, png, and txt, etc., thus you can print almost any office document on the go. Along with these printing capabilities, you can even scan the documents and fax them directly with this printer.

This HP Laserjet Pro Multifunction Printer is easy and comfortable to operate and does not require any prior training for the same. It does not have the auto duplex feature, however, you can manually feed the paper to print it on both sides. Additionally, it is easy to install and fits nearly into small office space.

With all these features, this multi-function printer can print, scan, and copy high-resolution professional-quality documents. Moreover, all this comes at an affordable printing price. The affordable cost of supplies(toner cartridge) is also and high page yield makes this printer a good-to-go option for your office use.

  • Functionality: All-in-one (print, scan, copy)
  • Printing speed (Pages Per Minute): 20 pages (Black & White)
  • Duty Cycle: 8000 pages a month
  • Cost Per Print: 35 paise per page (Black & White)
  • Connection Type: USB, Wifi, Mobile app, Ethernet
  • Automatic Document Feeder: No
  • Duplex Printing: Manual

Pros:

  • Multifunctional capabilities
  • Many file formats supported for printing
  • Wireless connectivity available
  • High-resolution printing and scanning

Cons:

  • The display does not have a backlight

Read more here: Best printer under 10000

Epson EcoTank L3150 Wi-Fi All-in-One Ink Tank Printer (Black)

Epson EcoTank L3150 Wi-Fi All-in-One Ink Tank Printer (Black)

If your work demands medium-volume printing then Epson Ecotank L3150 is the one you are looking for in your office. It is an all-in-one Ink tank printer, that is you can do print, scan, copy features a high resolution.

This printer supports both wired and wireless connectivity, wired being standard USB2.0. additionally, it can also be connected via wifi which allows you to take prints from any device connected on the same network with or without the router.

It is enabled with Iprint, email printing, and cloud printing, by which you can print through smart devices or online cloud storage services. Moreover, with email printing, you can take prints just by emailing on email assigned to the printer.

This printer supports multiple pages type like A4, A5, A6, B5, C6, and DL, that helps you take prints as per requirement. It has the remarkable speed of printing at 33 pages of B/W and 15 pages of colour. moreover, It has a duty cycle of 300 pages per month which is ideal for medium-volume printing demands.

It can print crispier and sharper images of high resolution up to 5760 x 1440 dpi which ensures you get minute details. With this high-quality printing, it does not compromise on speed nor the cost of printing.

Additionally, it just consumes 12W of power which saves on your bills on a longer run. The sleek and compact design, on the other hand, makes it fit any place in your office.

  • Functionality: All-in-one (print, scan, copy)
  • Printing speed (Pages Per Minute):33 pages(black & white ),15 pages (colour)
  • Duty Cycle: 3000 pages a month
  • Cost Per Print: 7 paise(black & white),18 paise(colour)
  • Connection Type: USB ,Wifi ,app
  • Automatic Document Feeder: No
  • Duplex Printing: Manual

Pros:

  • Wireless, USB and mobile app printing is enabled
  • Does not occupy much space
  • Spill free easy refilling of ink tanks
  • Multiple pages type are supported

Cons:

  • Automatic document feeder not available
  • No display is provided

 

HP Laserjet Pro M1136 Multifunction Monochrome Laser Printer

Best Printer for Office Use in India

If you are looking for a heavy-duty printer that never disappoints you so no look further HP laserjet Pro M1136 is your go-to printer. It is an all-in-one printer, that allows you to do print, scan, and copy. It is very easy to set up, operate with minimal controls, and allow you to monitor everything with a small LED display.

It can doc up to 150 pages in the input tray located on the top, which allows easy access to the user. It has a high print speed of 18 pages, that allows users to take multiple pages in a short time. It is very compact and can fit anywhere on your desktop table and shifted according to your will.

This printer is designed for energy savings. The smart HP auto-on/auto-off technology will shut the printer off when idle for too long and starts up rather quickly. This printer delivers crisp text and images with resolution up to 600 x 600 dpi with an amazing Duty cycle of 8000 pages.

It supports multiple page sizes like A4, A5, B5, C5, C6, DL, Postcard, that allows user to take prints in multiples page sizes that suites their documents, reports, thesis, etc. It offers a high yield of up to 1500 pages with original HP black cartridge toner.

  • Functionality: All-in-one (print, scan, copy)
  • Printing speed (Pages Per Minute): 18 pages (black and white only)
  • Duty Cycle: 8000 pages a month
  • Cost Per Print: 35 paise per page (black and white only)
  • Connection Type: USB
  • Automatic Document Feeder: No
  • Duplex Printing: Manual

Pros:

  • Compact easy to et up and operate
  • High Duty cycle
  • High printing and scanning rate
  • Support multiple page sizes

Cons:

  • Only monochrome printing
  • No wifi connectivity

 

Canon E4270 All-in-One Ink Efficient WiFi Printer with FAX/ADF/Duplex Printing

Canon E4270 All-in-One Ink Efficient WiFi Printer with FAX ADF Duplex Printing

Looking for a compact-sized all-in-one printer then Canon E4270 is in your consideration for sure. It is an all-in-one printer, that is you can do a print, scan, copy as well as Fax. Having fax enabled printer allows you to save additionally on different Fax devices.

This printer comes with all types of connectivity like USB 2.0, wifi, mobile printing, and cloud printing also. Wifi connectivity enables the user to connect to the device via the network with a router or without router through Wifi direct. Additionally, mobile printing and cloud printing allows user to print through Canon selphy mobile app or apple air print and cloud printing from any cloud storage services.

It comes with an auto document feeder of 20-sheets, that enables the user to feed a maximum of 20-sheets into the tray for scanning or copying without the intervention of the user. It has the feature of auto duplex printing, which means the user can print on both sides of the paper automatically that saves o time and resources.

It offers a decent print speed of 8.8 (Black) pages per minute, 4.4 pages (colour), high printing resolution (4800 x 1200 dpi), and scan resolution is also good (600 x 1200 dpi).

Moreover, this printer runs on efficient ink cartridges that have a very decent page yield of 400 pages (black & white),300 pages (colour) with the cartridges included with the device.that is ideal for small offices with medium-volume printing requirements. It is very easy to set up, operate, comes with a small LED display for monitoring, and has a compact size that fits anywhere in your office.

  • Functionality: All-in-One (Print, Scan, Copy, Fax)
  • Printing speed (Pages Per Minute): 8 pages (Black & white), 4.4 pages (Colour)
  • Duty Cycle: 2500 pages a month
  • Cost Per Print: Rs 1.3 (Black & White), Rs 3.5 (Colour)
  • Connection Type: USB ,Wifi ,app
  • Automatic Document Feeder: Yes
  • Duplex Printing: Automatic duplex printing

Pros:

  • Compact size fits everywhere
  • Wifi, mobile printing, cloud printing enabled
  • All-in-one printer with Fax
  • Auto duplex printing
  • Auto document feeder

Cons:

  • Fewer page sizes supported
  • Refilling of cartridges require care while handling

 

Canon Pixma G2012 All-in-One Ink Tank Colour Printer

Canon Pixma G2012 All-in-One Ink Tank Colour Printer

Wanted a compact-sized stylish printer for your workplace, Canon Pixma G2012 is the device you are looking for. It is an all-in-one Ink tank printer, which means you can do printing, scanning, and copying from a single device.

This printer comes with Built-in integrated ink tanks that create a compact body. These ink tanks are transparent and have high visibility, which makes easy monitoring of ink levels, and plan the refill accordingly.

It offers high volume printing as well as low-cost printing, scanning, and copying. It renders flawless printing while lowering the costs effectively. Moreover, this offers a high page yield of 6000 pages in black and 7000 pages of colour with the ink bottles contained with the device(additional 2 black bottles are included ), so no need for frequent buying of supplies.

This printer is very easy to set up and operate with minimal controls, it comes with a 1.2 inches intuitive LCD, that enables the user to navigate and operate easily. Additionally, It supports various page sizes like A4, A5, B5, legal, letter, which enables the user to take prints in whichever page size required.

Moreover, It offers high print resolution up to 4800 x 1200 for crisp text or images, ideal for the report, document, or detailed image printing. All these features make this device an ideal buy for small and medium offices.

  • Functionality: All-in-One (Print, Scan, Copy)
  • Printing speed (Pages Per Minute): 9 pages(black & white ),6 pages (colour)
  • Duty Cycle: 3000 pages a month
  • Cost Per Print: 9 paise(black & white),32 paise(colour)
  • Connection Type: USB
  • Automatic Document Feeder: No
  • Duplex Printing: Manual

Pros:

  • All-i-one device
  • Compact size
  • High resolution for better-textured images
  • High page yield

Cons:

  • No wifi connectivity
  • The auto document feeder is not available

 

HP DeskJet 2138 All-in-One Ink Advantage Colour Printer

HP DeskJet 2138 All-in-One Ink Advantage Colour Printer

If you are low on budget and have medium print requirements in your office then HP Deskjet 2138 is your go-to printer. It is an all-in-one printer that allows you to take prints, scan, and copy.

This printer is very easy to set up and operate with easy controls, requires minimum user effort. moreover, it is very compact and lightweight that fits anywhere in your office and can be shifted according to your will.

It supports all the majorly used page sizes like A4, B5, A6, DL envelope, that allows user to take prints according to a wide range of document type. It supports printing speed of 7.5 pages (black and white),5.5 pages(colour).monthly print recommendation is of 300 pages, which is ideal for small businesses.

This printer is capable of printing good resolution images or documents up to 4800 x 1200 optimized DPI (Colour), Up to 1200 x 1200 rendered DPI (Black and white), that allows users to get good quality documents and images. For higher page yield use of HP, cartridges are recommended.

The power consumption is very low of 10W, which makes a pocket-sized, pocket-friendly printer.

  • Functionality: All-in-One (Print, Scan, Copy)
  • Printing speed (Pages Per Minute): 5 pages (Black & White), 5.5 pages (Colour)
  • Duty Cycle: 1000 pages a month
  • Cost Per Print: Rs 1.4 (Black & White), Rs4.5 (Colour)
  • Connection Type: USB
  • Automatic Document Feeder: No
  • Duplex Printing: Manual

Pros:

  • Multiple functions supported
  • Compact size
  • Multiple pages size supported

Cons:

  • Wifi is not supported
  • Low print speed

 

Canon MF244DW Digital Multifunction Laser Printer

Best Printer for Office Use in India

The Canon MF244DW Digital Multifunction Laser Printer is ideal for regular or frequent small office use with high volume requirements at fast speed. It has built-in Access Point capability, enabling easy connection to mobile devices without a router. Moreover, it also has wireless connectivity, increasing your productivity and allowing you to print from almost anywhere in your office.

This printer is compatible with toner cartridge features a high yield of about 2400 pages. Additionally, with the built-in auto duplex printing engine, it saves your time as well as a paper by printing double-sided documents.

One of the main required features of this printer is ADF. It has a 35 sheet Auto Document Feeder that feeds pages automatically and performs automated batch scanning of a multi-page document.

With all these features it won’t consume much power and you don’t need to worry about turning off the printer when not in use as it is designed to save power as it consumes less than 2.1 Watts power in sleep mode.

  • Functionality: All-in-One (Print, Scan, Copy)
  • Printing speed (Pages Per Minute): 27 pages (Black & White only)
  • Duty Cycle: 15000 pages a month
  • Cost Per Print: 30 paise per page (Black & White only)
  • Connection Type: USB ,Wifi ,app
  • Automatic Document Feeder: Yes
  • Duplex Printing: Automatic duplex printing

Pros:

  • Multifunctional high-speed printer
  • Auto document feeder
  • Automatic duplex printing
  • Consumes less power in sleep mode

Cons:

  • The cartridge dries out if the printer is not used for a few days

 

Conclusion:

While choosing the printer for your office, do not consider the initial price as the cheaper printer would result in a higher cost per print. This will ultimately increase you cost spend on a regular basis.

One such printer which is not very expensive and has a low printing cost with all the features that you would need for the office is HP Laserjet M1005 Multifunction Laser Printer. It is a good-to-go option if you are confused about which printer to buy for your office.

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